Exhibitor Information

Online Exhibitor Registration Here!

Download Exhibitor Prospectus

Payments can be made by credit card or invoiced with check payment.In order to meet the early registration discount payments must be received by July 1st.

Premium Booth Sponsorship

Get the maximum benefits with a great price -- $1700
MUST BE REGISTERED BY JUNE 15TH!
  1. 10x20 booth with electricity
  2. Logo in event publicity including conference brochure, website, & facebook
  3. Logo on signage at exhibit hall entrance
  4. Two Breakfasts on Thursday
  5. Two lunches on Thursday
  6. Logo on event publicity in Missouri EMS Connection
  7. Logo on Conference website
  8. Logo on all thank you ads

Booth Choices

BOOTH SIZE & FURNISHINGS Registration BEFORE June 15th AFTER June 15th
10 x 10 ft. Exhibit Booth, includes 8 ft. high back drape, 3 ft. high side dividers, 6 ft. draped table and two chairs, two expo badges $575 $675
30 x 20 ft. Exhibit Booth, includes 8 ft. high back drape, 3 ft. high side dividers, 2-6 ft. draped tables and four chairs, two expo badges $860 $960

View the Floorplan choose your booth, then contact Andrew Umland, Vendor Coordinator, andrewumland@yahoo.com or 660-525-0467 with your choice to lock it in.

EXPO Badges: All booths come with two badges. Badges will give you access to continuing education, breakfast on Thursday, Lunch on Thursday, and entrance to LUAU night on Thursday. Additional badges may be purchased for $50 each.

Additional Amenities including electricity, extra tables, carpeting, etc. must be arranged through Tan-Tar-A, download this form Exhibitor Amenities form
Payment for additional amenities will be directly to Tan-Tar-A.

EQUIPMENT SHIPMENT: Any shipments must be done through Page & Brown Convention Services by filling out this form: Shipping Forms

DONATIONS FOR GIVEAWAYS: We are looking for donations for door prizes at our LUAU Night. If you would like to have your item there we will announce your name and if we know in time we will put your logo on an entrance sign. These can be items like, t-shirts, coffee mugs, reference books, coolers, gift cards, supplies, or whatever you think would be fun. If you have something to donate please notify aumland@lifeflighteagle.org with the item and your logo. We must have logo by July 1st to be put on the sign.

SETTING UP & DISMANTLING: The exhibit area will be open for installation work on Wednesday, July 31, 2019 beginning at 11:30 am for ambulance displays, these MUST be completed by 5:30pm. Booth displays will start at 12:30 pm and must be done by 4:30pm. Dismantling may begin at 3:50p.m. on Aug 1, 2019 and MUST be completed by 6:30 p.m. It is required that exhibits be installed within the assigned space and not interfere with other exhibits

HOTEL ACCOMMODATIONS: A block of rooms with a special rate has been reserved for your convenience. The conference rate is available for dates booked between July 27, 2019 - August 3, 2019. The special room rate will be available until July 8th or until the group block is sold-out, whichever comes first.
Rates are:
Guest Rooms: $134
One Bedroom Suite: $249
Two Bedroom Suite: $388

Reservations may be made at Margaritaville Lake Resort's Website

CANCELLATION/REFUND POLICY: Refunds will be made for exhibit registration cancellations that are done in writing to Andrew Umland at aumland@lifeflighteagle.org before June 15th (less $100 administration fee). There will be no refunds for cancellations made after June 15, 2018. Refunds will be given on the same payment method as received.

EXHIBIT HALL SECURITY: Lost, stolen, or damaged materials/items are the responsibility of the exhibitors, both during exhibit hours and on off hours. Missouri EMS Expo & Conference and/or Margaritaville Lake Resort will not be held liable for any lost or damaged items, nor any injuries that may occur at any time during setup through tear down. The exhibit hall will be locked and security present on off hours, however, items left in your booth are at your own risk.

LIABILITY & INSURANCE: The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of exhibitor’s activities on the Hotel premises and will indemnify, defend and hold harmless the Hotel, its owner and its management company as well as their respective agents, servants and the Missouri EMS Conference & Expo as well as their respective agents and employees from any and all such damages and claims.

Exhibitors are urged to take out a portal-to-portal rider, which is available at a nominal cost on their own insurance policy, to protect them against loss through theft, fire, damage, etc.

CONVENTION HALL RESTRICTIONS: (1) Volatile or flammable fluids, substances or materials of any nature prohibited by city fire regulation or insurance carriers may not be used in any booth. (2) All construction in a booth shall be substantial and fixed in position for the duration of the show. (3) All aisles and exits must be kept clear, clean and free from obstruction to comply with fire restrictions.

The following practices are prohibited: (1) Use of noisy electrical or mechanical apparatus interfering with other exhibits. (2) Canvassing or distributing any material outside the exhibitor’s own space. (3) Equipment outside assigned booth space. (4) Subleasing of exhibit space. (5) The use of billboard advertisement and/or display of signs outside of the exhibit area without prior approval from the Conference Office.

The character of the exhibits is subject to the approval of the Conference Office. The right is reserved to refuse the application not meeting standards required or expected, as well as the right to curtail or to close exhibits or parts of exhibits that reflect unfavorably on the character of the meeting. This applies to displays, literature, advertising novelties, souvenirs, conduct and attire of persons, etc.

EXHIBITOR HOSPITALITY: While exhibitors will not be prohibited from offering hospitality hours to conference participants, we ask that you not schedule them during assigned conference activity times.

APPLICATION FOR SPACE: ONLINE REGISTRATION is COMING SOON! Our Vendor Coordinator will contact exhibitors with a map to discuss booth placement preference by July 6, 2018. The number of booth spaces is limited and all assignments will be available during check-in on Tuesday, July 24, 2018. The balance of the exhibit fee MUST be paid in full prior to the first exhibit viewing session on July 25, 2018.

FOR FURTHER INFORMATION: Please contact Andrew Umland, Vendor Coordinator, andrewumland@yahoo.com
or 660-525-0467

Download Exhibitor Prospectus