Exhibitor Information

Payments can be made by credit card or invoiced with check payment. In order to meet the early registration discount payments must be received by July 1st.

Booth Choices

BOOTH SIZE & FURNISHINGS	Registration BEFORE July 3rd	AFTER July 3rd
10 x 10 ft. Exhibit Booth, includes 8 ft. high back drape, 3 ft. high side dividers, 8 ft. draped table and two chairs, two expo badges	$575	$675
20 x 30 ft. Ambulance Booth, includes 8 ft. high back drape, 8 ft. draped table and two chairs, two expo badges	$950	$1050
35 x 30 ft. Ambulance Booth, includes 8 ft. draped table and two chairs, two expo badges	$1200	$1300

View the Floorplan choose your booth (top three choices), then contact Andrew Umland, Vendor Coordinator, aumland@lifeflighteagle.org or 660-525-0467 with your choice to lock it in.

EXPO Badges: All booths come with two badges. Badges will give you access to continuing education and lunch on Wednesday and Thursday. Additional badges may be purchased for $50 each.

Convention Hall Information can be found here: St Charles Convention Center Exhibitor Services
additional amenities including electricity, extra tables, carpeting, etc. can be found here: Order Exhibitor Services
Please register for an account to order those services as payment for additional amenities will be directly to St Charles Convention Center.

EQUIPMENT SHIPMENT: Any advanced shipments must be done through SCCC (St Charles Convention Center) by ordering shipping storage through the Exhibitor Services menu at SCCC here: SCCC Exhibitor Services. You must register for an account to access this area. Items may be shipped in the day of set up for no fees, but if they are not ordered through this service and arrive early they will be refused. Early arrivals may incur an additional charge. See SCCC Exhibitor services website for advance shipment fees.

SETTING UP & DISMANTLING:

Ambulance & Helicopter displays set up will be on Tuesday, August 1 - 1000-1200 hours.

Booth displays will be on will be on Tuesday, August 1, 1200-1500 hours.
It is required that exhibits be installed within the assigned space and not interfere with other exhibits.

Dismantling may begin at 1400 hours on Thursday, August 3rd and MUST be completed by 1600 hours.

HOTEL ACCOMMODATIONS: A block of rooms with a special rate has been reserved for your convenience. The conference rate is available for dates booked between July 31 - August 3, 2023 at a special rate of $149. The special room rate will be available until July 3rd or until the group block is sold-out, whichever comes first.
Reservations may be made at Embassy Suites by Hilton St. Louis St. Charles Website.

EXHIBITOR HOSPITALITY: While exhibitors will not be prohibited from offering hospitality hours to conference participants, we ask that you not schedule them during assigned conference activity times.

CANCELLATION/REFUND POLICY: Refunds will be made for exhibit registration cancellations that are done in writing to Andrew Umland at aumland@lifeflighteagle.org before June 3rd (less $100 administration fee). There will be no refunds for cancellations made after July 18, 2023. Refunds will be given on the same payment method as received.

EXHIBIT HALL SECURITY: Lost, stolen, or damaged materials/items are the responsibility of the exhibitors, both during exhibit hours and on off hours. Missouri EMS Expo & St. Charles Convention Center will not be held liable for any lost or damaged items, nor any injuries that may occur at any time during setup through tear down. The exhibit hall will be locked and security present on off hours, however, items left in your booth are at your own risk.

LIABILITY & INSURANCE: The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of exhibitor’s activities on the Convention Center or Hotel premises and will indemnify, defend and hold harmless the Convention Center or Hotel, its owner and its management company as well as their respective agents, servants and the Missouri EMS Conference & Expo as well as their respective agents and employees from any and all such damages and claims.

Exhibitors are urged to take out a portal-to-portal rider, which is available at a nominal cost on their own insurance policy, to protect them against loss through theft, fire, damage, etc.

CONVENTION HALL RESTRICTIONS: (1) Volatile or flammable fluids, substances or materials of any nature prohibited by city fire regulation or insurance carriers may not be used in any booth. Vehicles must have less than 1/4 tank of fuel. (2) All construction in a booth shall be substantial and fixed in position for the duration of the show. (3) All aisles and exits must be kept clear, clean and free from obstruction to comply with fire restrictions.

The following practices are prohibited: (1) Use of noisy electrical or mechanical apparatus interfering with other exhibits. (2) Canvassing or distributing any material outside the exhibitor’s own space. (3) Equipment outside assigned booth space. (4) Subleasing of exhibit space. (5) The use of billboard advertisement and/or display of signs outside of the exhibit area without prior approval from the Conference Office.

The character of the exhibits is subject to the approval of the Conference Office. The right is reserved to refuse the application not meeting standards required or expected, as well as the right to curtail or to close exhibits or parts of exhibits that reflect unfavorably on the character of the meeting. This applies to displays, literature, advertising novelties, souvenirs, conduct and attire of persons, etc.

APPLICATION FOR SPACE: ONLINE REGISTRATION HERE! Payment can be made by credit card or invoiced and check payment.

FOR FURTHER INFORMATION: Please contact Andrew Umland, Vendor Coordinator, aumland@lifeflighteagle.org
or 660-525-0467

Download Exhibitor Prospectus